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Alchemy ODBC Driver Not Fir For Purpose. 2017…

We are looking for feedback on the Captaris Alchemy ODBC Driver (Open Database Connectivity). Our clients persistently report problems with this driver. For example:

  1. It is not compatible with certain versions of IMR Captaris Alchemy.
  2. It does not pull out 100% of the data on inspection. Far from it.
  3. It is not shipped with all versions of Alchemy.
  4. It does not produce easy to import data.

We can provide an export service click here for more. Alchemy Export Service Details. We are however keen to learn more about your ODBC experiences.

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8 Things To Look For In A Document Scanning Provider in 2016. 

Get Quote Now >>>Man Document Scanning Solutions Documents Scan Solution

Not every document management company has the expertise and flexibility to meet your firm’s needs. Follow these guidelines to choose a document scanning and document management service provider that will help your company operate more efficiently, improve your bottom line and strengthen your competitive position; now and as you plan for growth in the future.

1. Focus and Experience.
Choose the service provider with the most experience, and look for companies for which document scanning is their primary focus. You can purchase copiers elsewhere; you want a document imaging provider that has built its reputation on providing quality document scanning, document indexing, and document management services. Make sure your potential document scanning provider offers strong references from firms in your industry or from firms using their services for similar applications. For example, if your company will be incorporating document scanning and electronic document management in the accounts payable department, do they have a reference from another firm doing the same?

2. Flexibility of Services.

Does the service provider offer several solutions for your document imaging and management needs? Steer clear of companies that require your firm to change its processes to fit their solutions. A top-notch document scanning firm works with every client to provide the services that best fit their current and future requirements. This means having the ability to seamlessly incorporate additional projects and people.

3. On-Site and Outsourcing Options.
One of the ways a professional document management company meets every client’s needs is by offering both on-site and outsourced scanning options. Whether your documents must remain on-site, can be processed at an off-site document scanning facility, or a combination of both, your document imaging supplier should be able to meet your requirements. Additionally, document management software for the storage, retrieval and distribution of your documents should be available as a web-based repository, or as an in-house solution running on your internal infrastructure.

4. Reliability.
Whether you choose an in-house or outsourced solution, does the service provider deliver what it promises? A professional document imaging company should provide quick turnaround on document scanning, meet the deadlines set by clients, provide 99.9% uptime or better on its web-based document management repository, and be responsive to both service issues and additional needs.

5. Local Offices.
Look for a company within a 50-100 mile radius of yours to avoid interruption in your key business processes. Easily accessible production facilities and customer service teams promote peace of mind when you’re handing over control of mission-critical documents. You should also visit the document scanning facility before you award a project to observe the integrity of their operations, quality control procedures and production process.

6. A Secure, State-of-the-Art Document Processing Facility.
A well-run facility should be designed for unprecedented speed, efficiency and security, and certified by one of the leading document scanning manufacturers. A top-notch facility should offer:
i)Massive Processing Capability
ii)Uninterrupted Service
iii)Failsafe Security
iv)Optimized Workflow
v) Maximum Productivity

7. Client-Focused Services.
Scanning and indexing a document are only the beginning of a solution; look for a company that understands how your business works and the role that the document management solution will play in improving your business processes and bottom line. Client-focused services such as on-site staff training are standard when working with a professional document management company. Beyond training, there should be a single point of contact ensuring your complete satisfaction with the quality, accuracy and timeliness of every project.

8. Great Value.
While cost should not be the only factor when selecting a document-imaging provider, a company worth your business will offer cost-sensitive, expandable services that won’t destroy your bottom line. Be wary of high-cost add-ons and vague promises of affordable services as you grow. A great document scanning company will spell out projected costs up-front, stand behind its commitments and show you a quick Return on Investment.

Document scanning can increase staff productivity, lower overall costs and position your company for expansion without growing pains. By carefully weighing service providers against the 8 guidelines above, you’re assured of a document management solution that best fits your business plan and bottom line.

Get Quote Now >>>

Source: info.aiim.org

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Wearable Technology To Become A Must-Have For ‘On the Road’ Jobs. April 2015.

 

Wearables are not new. Google Glass has been used in plant asset maintenance for a couple of years now. Tools like Innovega or MicroOptical have also been used by early adopters to display service instructions and illustrated parts breakdowns (IPBs) to service technicians for more than a decade. These heads-up display technologies (HUDs) allow technicians to readily access repair information in the field while servicing equipment, shortening downtime, and increasing the effectiveness of repair activities.Wearable-Technology

According to Research, soon “the Internet and wireless technologies will connect different sources of information such as sensors, mobile phones, and cars in an ever tighter manner. The number of devices that connect to the Internet is — seemingly exponentially — increasing. These billions of components produce consume and process information in different environments such as logistic applications, factories, and airports as well as in the work and everyday lives of people. The society needs new, scalable, and compatible and secure solutions for both the management of the ever more broad, complexly-networked Internet of Things, and also for the support of various business models.”

But the items that are making the biggest splash now are not smartphones and tablets, but watches and glasses — in most cases, these small, lightweight devices are linked to the smartphone. While these devices carry the capacity to provide much of the same information a user can to glean from our mobile devices, it does so in uniquely accessible ways. Increasingly, tech manufacturers are challenging the limitations of tablets and smartphones.

The power of consumerization has continually driven the cost of technology down and led to the wide adoption of consumer technology in the manufacturing sector. Wearable technology will not be an exception, and the lowering of the cost of wearable technology would make it more prevalent throughout the plant, including the asset performance management (APM) space.
The practice of reliability centered maintenance (RCM) has focused on trying to answer questions using tools like FMEA (failure mode effects analysis) in an off-line mode, but with wearable technology, RCM specialists could access a complete operational profile of equipment, in the field, as they are servicing it. The ability to actually see an animation of the equipment performance changes leading up to the current situation will provide better insight as to what actions to take to preclude future failures.

Environmental health and safety (EHS) is another area where the impact of wearable technology can be significant. As operator and maintenance tech roles merge in some industries, the benefits of having more information readily at hand will transform the value we can extract from our manufacturing assets.

There are four aspects where wearables have great potential to shape the EHS landscape.

Health And Environmental Monitoring. A wearable monitor, in the form of a watch or waist band or other applied sensor, could detect unsafe conditions and alert the worker accordingly when the danger threshold has been crossed.

Augmented Reality. Google Glass or other such devices can be used in industrial and manufacturing environments to connect field technicians with dispatchers via a head-mounted visual augmentation device to speed determination of problems.

Communication. Via new technology, critical time can now be saved in the midst of a critical (or noncritical, for that matter) situation.

Access To Personalised Data. Wearables mean that we could have access to vast amounts of data pertinent to all our daily jobs that is personalized to the individual.

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How are we doing with Jeremy Hunts target for a paperless NHS by 2018? December 2014.

 

“The NHS should go paperless by 2018 to save billions, improve services and help meet the challenges of an ageing population” Health Secretary Jeremy Hunt.

So how is this going? Is the government on target? Our dealings suggest that lots of NHS Trusts have made contact but are struggling to tie down a brief. We have been successful in pointing them in the right direction and progress is been made but only time will tell if the deadlines are realistic.Doctor-CCS

Lets remind ourselves. Why aim for paperless? This means that in the vast majority of cases, whether a patient needs a GP, hospital or a care home, the professionals involved in their care can see their history at the touch of a button and share crucial information.

His speech comes as 2 reports are also published which demonstrate the potential benefits of making better use of technology. A Price Waterhouse Coopers study reviewing the potential benefits of better use of information and technology found that measures such as more use of text messages for negative test results, electronic prescribing and electronic patient records could improve care, allow health professionals to spend more time with patients and save billions.

A National Mobile Health Worker report, also published today, was a pilot study on introducing laptops at 11 NHS sites. On the way towards the 2018 goal, the Health Secretary wants to see: By March 2015 – everyone who wishes will be able to get online access to their own health records held by their GP. Adoption of paperless referrals – instead of sending a letter to the hospital when referring a patient to hospital, the GP can send an email instead.

Clear plans in place to enable secure linking of these electronic health and care records wherever they are held, so there is as complete a record as possible of the care someone receives. Clear plans in place for those records to be able to follow individuals, with their consent, to any part of the NHS or social care system. By April 2018 – digital information to be fully available across NHS and social care services, barring any individual opt outs. The NHS Commissioning Board is leading implementation and it has set a clear expectation that hospitals should plan to make information digitally and securely available by 2014/15.

This means that different professionals involved in one person’s care can start to safely share information on their treatment. This is set out in the NHS Commissioning Board’s recent publication ‘Everyone Counts: planning for patients in 2013/14′. Jeremy Hunt said: “The NHS cannot be the last man standing as the rest of the economy embraces the technology revolution. “It is crazy that paramedics cannot access a full medical history of someone they are picking up in an emergency – and that GPs and hospitals still struggle to share digital records. “Previous attempts to crack this became a top down project akin to building an aircraft carrier. We need to learn those lessons – and in particular avoid the pitfalls of a hugely complex, centrally specified approach.  “Only with world class information systems will the NHS deliver world class care.” The Government recently announced it would be making £100 million available to NHS nurses and midwives to spend on new technology.

We are here to help if you are interested in a paperless NHS please get in touch.

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Big Data is here Big Content is coming. February 2014.

Content Capture Services help Organisations benefit from the new buzzing business idea of Big Data. While Big Data remains a key talking point for many organisations. However on the horizon a new phrase looms – Big Content! What exactly is Big Content, and where should it fit in to your organisation’s existing information strategy?

When considering Enterprise Content and Information Management, organisations are often required to address the problems raised by both structured and unstructured information. Traditionally, when organising a company’s information, a mere 30-40% will exist as the structured data that has formed the foundation of Big Data. But beneath this surface, there exists a wealth of unstructured content in the form of documents, emails, videos and images that many organisations are incapable of organising effectively and therefore unable to use this wealth of information to the benefit of the business. It’s the mobilisation of this information that is becoming known as ‘Big Content.’

Traditionally, data consists of quantitative information that can easily be collected or logged within a table. While content is considerably less tangible, it still provides an equally vital source of business intelligence which is often overlooked. It is this unseen information that we as business professionals need to understand. By drilling down beneath Big Data, organisations can attempt to get to know their customers on a more human level. We must look beyond the hits, page views and bounce rates that make up Big Data, and focus instead on the intelligence held within unstructured content. Only then are we able to provide some form of context to the raw data we are attempting to collect.

If organisations wish to truly inform their business decisions, they need to start mining and managing not only their customers’ data but also their customers’ content and the content developed from within their own organisation. By undertaking this task now, they will be better prepared to face the future challenges that will inevitably surround Big Content.

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Mobile Capture takes Documents to the Cloud. January 2014.

How we work evolves all the time, but never before has digital technology been more of a driving force behind changes in the ways we work. A growth in employees’ agility and mobility has been driven by the popularity of smart phones and tablets, and this trend shows no sign of slowing down with IDC predicting that nearly 1.7 billion ‘smart connected devices’ will be shipped in 2014. Mobile technology is not limited to our personal lives anymore, as employees have started using the advances in smart phone and tablet technology to connect to their main office systems.Mobile Scanning

We can help you benefit to. One of the hardest hitting benefits mobile devices can bring to a business is to help them become more agile thanks to improved information management processes; especially if they’re connected to high-speed internet via Wi-Fi and to the cloud. The cloud allows information to be more easily accessible and for people to work collaboratively, even on the move. While mobile employees have been able to access information stored in the cloud for some time, they haven’t been able to add new documents into the business workflows when they are outside of the office. Just imagine a sales person who has signed a new contract at their customer’s office. Traditionally, they had to return to the office to scan the contract and process it internally. There could have been a delay of hours or even days in processing the contract; leaving the customer waiting for the product to arrive or the service to begin, and the organisation unable to profit from the new business win.

However, we are now seeing a clear shift in the way documents are processed thanks to sales teams that are equipped with smart mobile devices and various apps supporting document processing on the move. They often use cameras on their mobiles and tablets to capture transactional business documents into central office workflow systems in order to speed-up document processing times. But the image quality results are often poor because of external light interference, shadows, improper page alignment and lack of image processing tools. Having poor quality document images can negatively impact document processing times, for example when data needs to be extracted using automated recognition software such as OCR. Capturing multiple or double-sided documents using the camera would be cumbersome. This is where we see the increased need for a dedicated mobile scanner – light and portable, while also robust and feature-rich. Sales teams can scan a variety of documents quickly and conveniently directly to their smart phone or tablet devices, from which they can then share them to the cloud and add them into business processes. Many of these mobile scanners have an integrated document feeder and also feature dual image sensors to capture both sides of a document in a single pass.

Paper-based information that can be captured, dynamically validated and corrected against existing systems will be more accurate, helping to prevent unnecessary delays. With this being done in front of the customer any information that is missing or incorrect can be quickly rectified by the sales person; resulting in a more efficient process and better service experience for the customer.

Cloud-based software systems often serve as a conduit to easily connect external processes with on-premise systems. Linking remote branches and employees with the central system network enables the head office or other relevant stakeholders to access and process the information immediately – resulting in shorter processing times, and allowing services to be delivered faster to their customers.

Organisations need to be more agile than ever before to react quickly to changing economic conditions and market trends. Approaching mobile capture and cloud document management solutions in the right way, with employees able to access and send documents to the cloud irrespective of their location, offers the opportunity for businesses to achieve greater profitability and deliver an improved service to their customers. Source: Document Manager Magazine.

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Does Document Security Matter? January 2014.

 

Key IT people were asked about information security suggesting it was very important (84%) or important (15%) to them. Only 1% of those surveyed considered that document security was not important.

Asked whether their company has policies in place to govern how people handle confidential documents, 70% of the respondents say it does. However, as many as 30% say they have not established any policies. Given that 99% of the companies consider document security as very important or important, there is a need for many companies to do more in this field.

For 67% of the respondents, the company would suffer severe (49%) or disastrous (18%) consequences from the breach of confidential documents. This highlights the immediate threat to a business from the loss of internal expertise. This roughly corresponds with the number of organisations that have implemented corporate policies (70%). In contrast, 29% believe the consequences of losing confidential documents would be moderate and just 4% as negligible.

Asked about the features they require in software solutions to protect confidential documents, most companies (79%) say that ease of use is decisive. In addition, 63% of the respondents say that it is important to be able to implement document security rules within the solution and 61% cite a high level of security with the most stringent security standards.

Content Capture can help put the systems in place.

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RIP Ceefax 1974-2012……

 

Good old Ceefax becomes a casualty of the digital switchover later toady.

This is an important landmark to us here at Content Capture Services . We empathise with Ceefax taking paper and microfilm content and turning it into digital data for the benefit of the wider world.

The Plain English Campaign announced a lifetime achievement award for Ceefax’s “clarity” and use of “everyday words”. Ex-Prime Minister Sir John Major said Ceefax would be “much missed”.

Ceefax was launched on 23 September 1974 to give BBC viewers the chance to check the latest news headlines, sports scores, weather forecast or TV listings – in a pre-internet era where the only alternative was to wait for the next TV or radio bulletin to be aired.

Ceefax had initially been developed when BBC engineers, exploring ways to provide subtitles to enable viewers with hearing problems to enjoy BBC TV programmes, found it was possible to transmit full pages of text information in the “spare lines” transmitted on the analogue TV signal. Its audience peaked in the 1990s when it had 20 million viewers who checked the service at least once a week. Since the launch of the National Lottery in 1994, dozens of jackpot winners have revealed that they first learned their life had been changed when they checked their numbers on Ceefax.

Ceefax was most ordinary person on the streets first contact with digital content and will be much missed.

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EXT Overtakes Voice. Content Storage / Compliance Implications? December 2013.

An Ofcom U.K Survey Reveals An Increase in Text Communication It’s Now More Than Voice Calls!

An Ofcom survey has revealed that communication via text has now overtaken traditional voice calls with 58% of the U.K residents questioned claiming they’re more likely to fire off a quick SMS than actually have a good old chat with their pals over the phone. Just think. All that extra CONTENT. How do you manage it? Is it compliant?? Contact us to find out how we can help.

Industry regulator Ofcom’s annual marketing report has shown a significant drop in call time by around one-billion minutes in just one year (that’s 124-billion in 2010, down to 124-billion in 2011). This decrease to 47% of all mobile communication has been mirrored by the increase in texts sent, with the statistics showing an average of 200 texts sent per month per British adult – that is twice the number it was four years ago.

It might come as little surprise that this digital direction is being led by the teen and young adult gadget market and the survey also reveals that 39% of all adults own a smartphone which shows a 12% rise in just a year.

As for social media trends such as Facebook and Twitter, the survey suggests these social networks are growing and that they claim an average of 90 minutes of our life per week. Despite being a strong presence and addictive form of communication in this digital age these methods are still overshadowed by our dependence on texting via a mobile phone with the convenience of the quick, easy and casual exchanging of faceless texts sadly becoming more preferable to the general public than the traditional meet-up and face-to-face chat.

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Content Is King – Bill Gates (1/3/1996). He was right…. December 2013.

 

Content Is King – Bill Gates (1/3/1996)
“Content is where I expect much of the real money will be made on the Internet, just as it was in broadcasting.
The television revolution that began half a century ago spawned a number of industries, including the manufacturing of TV sets, but the long-term winners were those who used the medium to deliver information and entertainment. When it comes to an interactive network such as the Internet, the definition of “content” becomes very wide. For example, computer software is a form of content-an extremely important one, and the one that for Microsoft will remain by far the most important.

But the broad opportunities for most companies involve supplying information or entertainment. No company is too small to participate. One of the exciting things about the Internet is that anyone with a PC and a modem can publish whatever content they can create. In a sense, the Internet is the multimedia equivalent of the photocopier. It allows material to be duplicated at low cost, no matter the size of the audience.

The Internet also allows information to be distributed worldwide at basically zero marginal cost to the publisher. Opportunities are remarkable, and many companies are laying plans to create content for the Internet. For example, the television network NBC and Microsoft recently agreed to enter the interactive news business together. Our companies will jointly own a cable news network, MSNBC, and an interactive news service on the Internet. NBC will maintain editorial control over the joint venture.
I expect societies will see intense competition-and ample failure as well as success-in all categories of popular content-not just software and news, but also games, entertainment, sports programming, directories, classified advertising, and on-line communities devoted to major interests.

Printed magazines have readerships that share common interests. It’s easy to imagine these communities being served by electronic online editions. But to be successful online, a magazine can’t just take what it has in print and move it to the electronic realm. There isn’t enough depth or interactivity in print content to overcome the drawbacks of the online medium.
If people are to be expected to put up with turning on a computer to read a screen, they must be rewarded with deep and extremely up-to-date information that they can explore at will. They need to have audio, and possibly video. They need an opportunity for personal involvement that goes far beyond that offered through the letters-to-the-editor pages of print magazines.

A question on many minds is how often the same company that serves an interest group in print will succeed in serving it online. Even the very future of certain printed magazines is called into question by the Internet. For example, the Internet is already revolutionizing the exchange of specialized scientific information. Printed scientific journals tend to have small circulations, making them high-priced. University libraries are a big part of the market. It’s been an awkward, slow, expensive way to distribute information to a specialized audience, but there hasn’t been an alternative.

Now some researchers are beginning to use the Internet to publish scientific findings. The practice challenges the future of some venerable printed journals. Over time, the breadth of information on the Internet will be enormous, which will make it compelling. Although the gold rush atmosphere today is primarily confined to the United States, I expect it to sweep the world as communications costs come down and a critical mass of localized content becomes available in different countries. For the Internet to thrive, content providers must be paid for their work. The long-term prospects are good, but I expect a lot of disappointment in the short-term as content companies struggle to make money through advertising or subscriptions. It isn’t working yet, and it may not for some time.

So far, at least, most of the money and effort put into interactive publishing is little more than a labor of love, or an effort to help promote products sold in the non-electronic world. Often these efforts are based on the belief that over time someone will figure out how to get revenue. In the long run, advertising is promising. An advantage of interactive advertising is that an initial message needs only to attract attention rather than convey much information. A user can click on the ad to get additional information-and an advertiser can measure whether people are doing so.

But today the amount of subscription revenue or advertising revenue realized on the Internet is near zero-maybe $20 million or $30 million in total. Advertisers are always a little reluctant about a new medium, and the Internet is certainly new and different.

Some reluctance on the part of advertisers may be justified, because many Internet users are less-than-thrilled about seeing advertising. One reason is that many advertisers use big images that take a long time to download across a telephone dial-up connection. A magazine ad takes up space too, but a reader can flip a printed page rapidly. As connections to the Internet get faster, the annoyance of waiting for an advertisement to load will diminish and then disappear. But that’s a few years off.

Some content companies are experimenting with subscriptions, often with the lure of some free content. It’s tricky, though, because as soon as an electronic community charges a subscription, the number of people who visit the site drops dramatically, reducing the value proposition to advertisers.

A major reason paying for content doesn’t work very well yet is that it’s not practical to charge small amounts. The cost and hassle of electronic transactions makes it impractical to charge less than a fairly high subscription rate. But within a year the mechanisms will be in place that allow content providers to charge just a cent or a few cents for information. If you decide to visit a page that costs a nickel, you won’t be writing a check or getting a bill in the mail for a nickel. You’ll just click on what you want, knowing you’ll be charged a nickel on an aggregated basis. This technology will liberate publishers to charge small amounts of money, in the hope of attracting wide audiences. Those who succeed will propel the Internet forward as a marketplace of ideas, experiences, and products-a marketplace of content.

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Cloud Storage Has Potential BUT take care! December 2013.

 

Its a fair bet your Company is exploring the potential of cloud storage. Cloud storage indeed has benefits for most businesses:
• Scalability
• Reliability
• Low cost
• Remote back up facility
• Remote access to office documents for mobile employees
• Access to documents using any type of device, including PCs, tablets and smart phones.Man-Falling
One of the main concerns of business is data security. That is why it is advisable for companies to use reliable providers who can guarantee data security and continuity by their size and procedures.

www.contentcaptureservices.co.uk suggest that a Company should look into cloud storage providers that allow sophisticated access privileges by data type and user category. It is also important to have a provider who in addition to storage can offer other productivity tools, such as email, calendars and document editing, in order to offer a unified solution to their employees.

We also think that Software providers should also make sure that solutions like Content Management Systems are build around or are compatible with cloud storage, in order to allow their clients to reap the benefits of the cloud.

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Q: Outsource document scanning / capture? December 2013.

A: Net increase towards Outsourcing.

A recent AIIM survey highlighted a shift in the movement of document scanning and capture from the desktop to a centralised and often outsourced solution.Over the last 5 or 6 years the availability of multi-function (MFP) scanner/printer devices encouraged firms to capture paperwork on each desktop. A scanner-per-desk policy can still be viable. Indeed this toe of system does have benefits. The user understands the paperwork and how to index it.
This method also has a downside. Staff have to be ‘persuaded’ through costly management to index properly and maintain its quality over a period of time. Automatic classification leaves opinion evenly split but at present manual processes are very much still an essential part of the operation. An interesting statistic to back this up is that staff still find scanners more intimidating than printers.
Even when systems are implemented internally hard copy document storage still hangs on. 68% of UK office workers believe that paper records are still needed for ‘legal reasons’. Whether a business chooses to capture documents in-house or outsource the return on investment is good but the figures support the view that the latter leads to more significant benefits. All these areas bring savings:
• Improved ‘findability’ of documents.
• Improved process throughput.
• Records security.
• Record accessibility.
• Reduced physical storage.
• Less paper usage.
Putting that into financial terms with outsourced document management 46% of users reported a payback period of 12 months or less with two thirds seeing returns within 18 months. Scanning of invoices and application forms were deemed to be the best performing processes with over 60% citing excellent or good ROI for these.

The case for Outsourcing.

The main reason is the setup cost or higher spend on automated capture, reducing manual intervention and maximising the options for automated classification.

Once a good outsourcing relationship is under way your organisation will benefit in several primary ways. In addition, these benefits can be achieved regardless of whether the outsourcing solution is designed for the entire enterprise or a smaller-scale departmental implementation.

The quality of the outsourced process is dramatically upgraded, improving productivity and efficiency while reducing costs.

Valuable staffing, technological and financial resources are refocused on mission-critical core competencies that are dedicated to generating a competitive advantage in the marketplace.
The trimmed-down organisation is much more agile, which enables it to respond more quickly to changing internal and external conditions.

Every company needs to carefully weigh the pros and cons of outsourcing content and records management capture. The questions below will help you get your assessment process off to a productive start.

Are your Enterprise Content Management (ECM) and Enterprise Records Management (ERM) business processes core competencies that deliver a unique value to your customers and shareholders?

How central are ECM and ERM processes to your organisation’s mission?

Is your approach to ECM and ERM based on a sound strategy designed for optimisation or is it the result of a “we’ve always done it this way” management philosophy?

What is the true cost of all the resources—including staffing, technology and processes—that are devoted to content and records management throughout the enterprise?

How easy is it to improve your ECM and ERM approach? Do you utilise best practices and best-in-class technology?Are you satisfied with your current approach to ECM and ERM in terms of efficiency, cost, quality and ease of management?Could your organisation benefit by reallocating the resources currently invested in ECM and ERM operations to more mission-critical tasks?Could outsourcing ECM and ERM reduce your costs and risks, improve your organisational flexibility and agility, and free up resources to accelerate growth? How do your ECM and ERM processes integrate and support your business operations? Is there room for improvement?

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The Business Value of ‘Green’ Document Management. December 2014.

Not so long ago it could be argued that organisations treated ‘sustainability’ efforts as little more than a nice gesture with the hope of impressing current and potential customers. However in today’s ‘green’ business environment organisations have very much realised that a ‘green IT strategy’ is wholly consistent with the overall mission to increase efficiency and performance while reducing costs.

‘Hard copy’ can often be overlooked as part of this strategy. Focus tends to fall on the reduction of energy costs (IT now accounts for 25%+ of the energy used in UKoffices). However the costs of using paper, toner and ink supplies and the machine energy consumption associated with these areas has a substantial bottom line impact.Woman-with-tree

Why ‘Green Hardcopy’?

• Nearly 180 million trees were consumed in 2008 for the 1.5 trillion pages used on hard copy devices.
• Between 2,000 and 10,000 gallons are used to produce 1 ton of paper, depending on the size and type of paper.
• Substantial natural resources e.g. wood, water and oil are used to produce hardcopy aftermarket products such as ink and toner.

With this in mind is it enough to just add ‘do you really need to print this’ at the end of an email or set printing to default to duplex.

Potential of ’Green Hardcopy’

1. Business opportunities.

Business opportunities can be won or lost based on an organisations ‘green’ policies. Many procurement contracts and tender documents incorporate specific environmental requirements. Only organisations that can meet these will be considered for the opportunity.

2. Direct legislation/taxation.

The likelihood is that in order to tackle environmental issues government will increasingly employ legislation to enforce cooperation. This in part will be in the form of taxation. Getting a ‘green IT & hardcopy’ strategy in place now is a wise preventative step.

3. Return on investment.

The payback on a ‘green’ strategy can be swift and substantial.

Conclusion.

Document management has inherent green benefits. For example those customers that use www.contentcaptureservices.co.uk to capture images on their behalf will be aware that the paperwork is confidentially destroyed and recycled. This is just one of the ways that the environment is helped. In turn no ‘green IT’ strategy is complete without a restructuring of hardcopy processes – in other words document management. So whether it was the chicken or the egg that came first the benefits are there to be seen both in terms of carbon footprint and the bottom line.

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